To schedule a demonstration and start your free trial,  use this convenient form to contact Pervasent.

To try the Board Papers app for yourself with some pre-loaded meetings, download the app from the from the Apple App Store, Microsoft Store or Google Play Store and tap on the “Demo” button on the first screen after launching the app.

Board Papers is licensed based on the number of users or the number of boards and committees that will be using the application (e.g. the Board of Directors, Audit and Governance Committees).

By focusing on the key features your organization needs, Board Papers provides a simpler meeting experience at a affordable cost. This has allowed our customers to roll-out Board Papers to 100s and in some cases, 1000s of users. Non-profit discounts are also available. Nearly one-third of our customers are charities and non-profit organizations.

Contact Pervasent to get pricing for your organization.

Board Papers makes it easy for meeting participants to annotate documents and share their notes. By default, all annotations are private. However, if sharing is enabled by your organization, participants can selectively designate annotations as “public.” Meeting attendees can view any public annotations made by other participants in the Board Papers app.

In addition, electronic voting and signature tools make it easy for meeting participants to provide feedback during a meeting and sign off on resolutions and agreements.

In addition to meetings, “portfolios” can be set up in Board Papers for distributing and reviewing reference materials, such as organizational policies and rules and bylaws. Additionally, some organizations store the minutes for their meetings in a portfolio to make it easy to locate the minutes for any meeting. Other organizations use portfolios to distribute news bulletins to their executive teams. Nominations committees can store CVs in portfolios for easy and secure access.

Portfolios are automatically downloaded to board and committee members’ iPads, laptops and mobile devices for anytime access.

For a cloud deployment, Board Papers is installed in your Microsoft 365 tenancy. Board Papers can also be installed on an organization’s on-premises SharePoint server. It’s your choice. In either case, your sensitive board and meeting documents reside in the same secure environment where they are currently stored and your data is always under your control.

If you deploy Board Papers on-premises, you can later migrate to the cloud.

Board Papers requires installation of a server-side component in SharePoint to connect to the iPad, Windows and Android apps. Pervasent can set up a free trial running in your O365 tenancy or on-premises SharePoint farm.

SharePoint provides both the document repository and administrative interface for Board Papers. SharePoint is included with Microsoft 365. There is also a free on-premises version of SharePoint that can be installed on your server.

Board Papers is typically installed in a dedicated site collection in your existing SharePoint environment. For SharePoint Online, installation take 30 minutes. On an on-premises server with SharePoint already installed, installation consists of running two PowerShell scripts and typically takes an hour.

Organizations can install Board Papers on their own schedule without requiring any assistance from Pervasent. However, Pervasent provides free installation support, including a pre-installation review to ensure your environment is ready for the deployment and phone and web support throughout the installation process.

SharePoint Online (Microsoft 365) is supported for cloud deployments. For on-premises deployments, SharePoint 2010, 2013, 2016 and 2019 are supported, including Standard, Enterprise and Foundation editions.

All versions of the iPad and iPhone running iOS 11 or above
Windows 10 devices, including Surface tablets, PCs and laptops
Android tablets running Android 5.0 and above

MacBooks, Macs and iMacs running MacOS Catalina and Big Sur

The best reading experience is provided using the Board Papers iPad, Windows and Android apps. However, any user with access to the SharePoint website can view their documents using the standard SharePoint browser interface.

Board Papers users can work offline. Documents are automatically downloaded from SharePoint to users’ local devices when users connect to a network from the Board Papers app. Downloaded documents can be read and annotated even when users are offline.

Users can view almost any type of file using the Board Papers iPad app, including PDF files, Microsoft Office documents, videos, audio files and images. Annotation, signature and text search features are available for PDF files.

The Board Papers iPad app is available in Chinese, Danish, English, French, German, Norwegian, Portuguese, Russian and Swedish.

Pervasent provides a full set of user and installation guides along with access to an online support site for all customers. Training videos are also available. If you are currently evaluating Board Papers, all documentation is available upon request.

Board Papers is used by organizations that require the highest levels of security, including global financial institutions, regulatory agencies and healthcare providers. Deploying Board Papers in Microsoft 365 leverages the robust security of that platform. Organizations that host Board Papers on-premises can leverage the security protocols that they have already put in place.

Access to documents is managed using standard SharePoint permissions and strictly enforced. Only documents that users are authorized to view are downloaded to their iPad, Windows or Android device. All files are encrypted in transit and at rest. Downloaded documents are automatically removed from local devices based on expiry dates set in SharePoint, keeping the files stored on users’ devices to a minimum.

The Board Papers iPad app takes full advantage of the security features available on that device, including lock-box and password protection, file isolation, AES 256 encryption, and remote wiping of data. The app cannot be run on a jail-broken iPad and any attempt to attach a debugger triggers immediate counter measures.

Board Papers also supports the use of mobile device management (MDM) platforms such as MobileIron, Blackberry and Sector for authorizing users and remotely removing Board Papers data for a specific user or device. A version of the Board Papers app for Microsoft Intune will be added in early 2021.

Pervasent has two meeting solutions, Board Papers and Team Papers. Team Papers provides the same functionality as Board Papers, but agendas and documents are assembled in Microsoft Teams rather than SharePoint. Team Papers was initially developed for Board Papers customers that were rolling out Teams and wanted to provide the same benefits for their Teams users. Team Papers and Board Papers can be used in parallel. For example, your board could use Board Papers, while project teams and other groups in your organization use Team Papers.

More information regarding when you might choose to use Team Papers versus Board Papers can be found here.